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AWAIR Plan

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    Introduction

    This Plan is designed to help the St Cloud School District to comply with the requirements of the Minnesota Occupational Safety and Health (OSHA) A Workplace Accident and Injury Reduction (AWAIR) standard. Compliance is required for those Standard Industrial Classifications (SICs) with high accident or injury rates specified in the standard. Although school districts are not presently required to comply with this standard, Minnesota OSHA recommends that an AWAIR Plan be implemented in schools.

    This Plan is intended to be non site-specific and will need to be modified to adapt to specific conditions and policies at each site or school district. In addition, the St Cloud School District is responsible for the implementation, enforcement and updating of their AWAIR. Plan. It is recommended that the Plan be reviewed and updated annually. Actual use of this Plan is limited to Resource Training & Solutions and the St Cloud School District which it represents.

     

    AWAIR Management Plan Review and Updated Report

    Program review and changes are documented below. Documented reviews indicate that the plan continues to meet the needs of the District, or has been modified to do so more effectively.

     

     Date  Updates/Notes  Reviewer
     3/31/16 Communications pg.- changed job poster #2203 to 3165. Investigating, reporting and correcting accidents pg.- added OSHA's new reporting requirements.  Wayne
         

     
     
    A Workplace Accident and Injury Reduction (AWAIR) Overview

    The Minnesota OSHA A Workplace Accident and Injury Reduction (AWAIR) Act, Chapter 5205.1500, became effective on July 1,1991. The regulation lists all Standard Industrial Classifications (SICs) with high accident or injury rates required to comply. This list is based on each individual classification's safety record or workers' compensation record of that industrial segment. The SIC list is updated every two years relative to current injury and illness data available at the time of update. Currently, schools are not on the list based on their low accident and injury rates. However, Minnesota OSHA recommends that AW AIR be implemented in schools to assist them in overall compliance with applicable OSHA standards. Employers, under the General Duty Clause, must provide employees a workplace free from recognized hazards and control or minimize accidents. Minnesota OSHA will make revised AWAIR program guidelines as they become effective.

    The intent of the AWAIR standard is to make safety an important part of each workplace by making employers and employees more safety conscious. The goals of the AWAIR Plan include the following:

    • Decrease or minimize unsafe work practices which account for the majority of workplace injuries.
    • Increase worker productivity.
    • Reduce insurance premiums and workers' compensation rates.
    • Better educate employees to become more safety conscious.

    The AWAIR Act requires a written program to promote safe and healthful working conditions. The basic requirements of the program include:

    • Responsibilities of all managers, supervisors and employees in implementing and maintaining the program.
    • Specific methods to be used to identify, evaluate and control hazards.
    • How the program will be communicated to all affected employees.
    • Procedures for investigating and correcting workplace accidents.
    • Enforcement of safe work practices.

    The overall program should be reviewed on an annual basis. In addition, all activities and procedures to meet the program requirements should be documented.

     

    Management Plan Update Report

    Initial AWAIR Management Plan developed : 6/93

     
    Personnel Responsibilities

    The St Cloud School District shall establish a general health and safety compliance policy statement. The policy statement should identify the St Cloud School District's position relative to the importance of health and safety, various responsibilities of staff, program objectives, and resources made available. The written AWAIR program will define responsibilities of managers, supervisors and employees to support implementation of the program. Safety is everyone's responsibility.

    The following are typical responsibilities of various staff levels.

    Managers

    • Designate a safety director or facilitator to oversee day-to-day responsibilities.
    • Establish a safety committee.
    • Provide necessary resources to support overall program (that is, training, personal protective equipment, equipment modifications).
    • Identify staff responsibilities.
    • Establish an action plan with target dates for completion.
    • Promote and enforce program participation.
    • Participate in periodic facility audits.

    Supervisors

    • Interface between management and employees.
    • Enforce safe work practices and procedures.
    • Training of employees.
    • Job hazard analysis.
    • Conduct periodic facility audits.
    • Serve as a resource for employees.
    • Investigation and correction of accidents and near-misses.

    Employees

    • Provide input to job hazard analysis.
    • Participate in facility audits.
    • Report accidents and near-misses.

    Safety Committee

    Under the new Minnesota Workers' Compensation Act (refer to Minnesota statute 176.232), all public and private employers with more than 25 employees are required to establish a joint labor management safety committee. Employers with less than 25 employees are required to have a committee if their lost time incident rate is in the top 10 percent of employers in the same industry or their workers' compensation premium classification assigned to the greatest portion of their payroll has a pure premium rate in the top 25 percent of premium rates for all classes. This new requirement became effective on July 1, 1992.

    • The committee aids and advises on health and safety issues.
    • Monitors and promotes program compliance.
    • Assists in the identification of new hazards or unsafe practices.
    • Acts as a sounding board for employee suggestions or complaints.

    Note: Safety committee meetings shall be scheduled during normal working hours. In addition, all committee members attending these meetings shall receive their normal wages.

     

    Hazard Analysis

    Accidents in the workplace occur due to a variety of contributing factors. Some of these causes include the following examples.

    Human

    • lack of employee training
    • negligence or recklessness
    • stress, fatigue
    • negative attitude
    • unsafe work practices

    Property/Facility

    • slippery or cluttered walking surfaces
    • inadequate lighting
    • power sources and electrical service not locked-out
    • lack of machine guarding
    • lack of warning signs or labels
    • improper drainage in parking lot
    • lack of handrails
    • inoperative fire protection equipment

    Operations

    • hazardous materials
    • tool/work-station design
    • manual lifting
    • lack of defensive driving training (motor vehicle fleet)
    • confined spaces
    • poor housekeeping
    • lack of standard (safe) operating procedures
    • lack of equipment maintenance

    The St Cloud School District shall identify new or existing hazards, conditions or operations within each facility. Means for identifying hazards include the following:

    • Visual walk-through inspections
    • Employee input
    • Employee absenteeism rates
    • Re-occurring injuries or accidents
    • Review of work practices/procedures
    • OSHA 300 - Log of work related injuries and illnesses.
    • OSHA 300A - Summary of work related Injuries and Illnesses.
    • OSHA 301 - Injury and Illness incident report.
    • Insurance data
    • Worker's compensation records

    Hazards should be evaluated relative to their potential consequences and probability. Once evaluated, hazards are then prioritized according to various jobs or functions with the greatest potential for injury. A commonly used procedure in identifying and evaluating hazards is the Job Hazard Analysis. This procedure is based on the following steps.

    • Step 1: Survey the workplace to identify jobs most hazardous (or highest injury rate) relative to standards and work practices.
    • Step 2: Analyze those hazards identified by outlining the process flow or procedures involved in the task. This will identify specific hazards associated with various steps in the overall task.
    • Step 3: Establish safe procedures or corrections to each step where hazards have been identified.

    Actual control or corrective measures for hazards identified and analyzed typically involve one of (or combination of) the following: engineering controls, administrative controls, personal protective equipment.

    Engineering Controls

    The preferred control measures by OSHA, where feasible, are engineering controls. The intent is to eliminate or reduce the hazard by controlling the hazard itself. The following are examples of engineering controls.

    • redesign of an operation or piece of equipment (for example, adding a machine guard)
    • isolating the hazard from the worker (for example, construction of a guardrail or barrier, power or electrical source lock-out)
    • automated lift device

    Administrative Controls

    The following are examples of administrative controls.

    • employee training and education
    • establishing work practices or standard operating procedures
    • housekeeping activities
    • buddy system (no one works alone concept)
    • labeling or warning placards
    • security to restrict access

    Personal Protective Equipment (PPE) Controls

    PPE is used in situations where engineering or administrative controls are not feasible or fully effective. The following are examples of PPE controls.

    • protective clothing (that is, hard hats, safety glasses, safety boots, gloves)
    • respirators
    • high-traction soles

    In all cases, the St Cloud School District's AWAIR program shall define specific goals and objectives to correct or control identified hazards. In addition, periodic job hazard analysis should be performed to identify any modifications to a certain operation or task, as well as to identify any new hazards.

     

    Communication

    The St Cloud School District's written program shall specify how the overall program will be communicated to affected employees to assure their knowledge of the hazards present and control measures involved. Employees with known hazards associated with their respective job functions shall receive training on the AWAIR program. Components of the training program include the following topics:

    • School District health and safety policy
    • Staff responsibilities
    • Applicable OSHA standards
    • Review of standard operating procedures or safe work practices
    • Review of control measures (that is, engineering, administrative, PPE)
    • Reporting procedures
    • Investigation procedures

    Training shall be provided to all new employees prior to commencement of any work with identified hazards. Training will be provided annually thereafter to review safe work practices and any new hazards identified. The St Cloud School District should retain all training records for three years (minimum). An attendance training log is provided for in Appendix B.

    In addition to the training program, the St Cloud School District should consider one or more of the following forms of communication to maximize the effectiveness of their AWAIR program.

    • Updates or articles in the school paper or safety bulletin
    • Furnish employees with a copy of the St Cloud School District's AWAIR Plan
    • Post the health and safety policy next to the OSHA Job Safety and Health Protection poster (No. 3165)
    • Encourage employee input
    • Labor-management safety committee

     

    Investigating and Correcting Accidents

    The St Cloud School District's safety coordinator or facilitator shall investigate all accidents, including near mishaps, as soon as possible after the event or first report of injury. The goal is to determine the cause to prevent its re-occurrence through corrective actions. In all cases, administering first aid or medical care to the injured is the first priority. Furthermore, the investigator should secure the area and survey the scene to prevent any additional accidents or injuries.

    In order to investigate, it is imperative that every employee promptly report any accident or near mishap. This requires the St Cloud School District to eliminate any employee fear, embarrassment or concern for repercussions associated with reporting accidents. The District is required to report:

    • All work-related inpatient hospitalizations, all amputations and all losses of an eye within 24 hours.

    You can report to OSHA by

    • All work-related fatalities within 8 hours.
    • Calling OSHA's free and confidential number at 1-800-321-OSHA (6742).
    • Calling your closest Area Office during normal business hours.
    • Using the new online form.

    Only fatalities occurring within 30 days of the work-related incident must be reported to OSHA. Further, for an in-patient hospitalization, amputation or loss of an eye, these incidents must be reported to OSHA only if they occur within 24 hours of the work-related incident.

    Investigation of any accident shall be thorough and objective in nature. Again, the principle goal of any investigation is to identify the causal factors asking the traditional "who, what, why, where, when and how." Results from the investigation are then used to make adjustments to or recommended control measures for the operation involved to prevent any reoccurrence. All injuries or illnesses shall be recorded on the OSHA  301 and e 300 forms.  The 301, 300 & 300A forms are located in appendix D. The actual investigation should be documented on a standard Accident Investigation Report or other appropriate form.

     

    Enforcement

    The St Cloud School District shall implement the following monitoring and enforcement activities to promote active participation and compliance with their AWAIR program.

    • Review and update the AWAIR Plan annually.
    • Conduct periodic facility audits to review safe work practices.
    • Hold employees accountable by incorporating their safety responsibilities into their performance evaluations.
    • Review the level of effectiveness afforded by the control measures in place.
    • Build positive reinforcement in the program through employee incentives or rewards.
    • Measure the success of the program through available statistics such as the OSHA 300A Log, facility audits, workers' compensation payments and insurance premiums.
    • Maintain communication channels through the labor-management safety committee.

    Appendix A: Compliance Checklist

    Appendix B: Training Log

    Appendix C: AWAIR Standard

    Appendix D: OSHA Forms:

    The following link contains the OSHA 300 Log, 300A Summary, 301 Report and Instructions.

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